Administration of Ukrainian private terminals introduced own pass and security regime and have additional pass requirements at the terminal territory and sometimes serious obstacles for P&I surveyors attendance on the vessels berthed for cargo operations at terminal’s area occur. There is a rather complicated access control system in Ukrainian terminals. Each port and some terminals have their own system but generally, it is as follows: A surveyor must have a port pass, Terminal pass, Vessel boarding pass, and immigration pass to enter the zone of immigration control (port territory). To obtain port passes, P&I Correspondents need to conclude a relevant contract with the port and pay for them. Some terminals still refuse to issue permanent passes for P&I surveyors and we apply to ship agents for temporary passes. Delay in surveyors' attendence onboard put Shipowners in a dangerous position. Usually, the procedure of pass issuance takes 1-2 working days. As very often happens, application for surveys come in on Friday afternoons, it is a problem. There is a problem with sending P&I surveyor there due to late notice if the vessel’s ETA was during the weekend. Thus, P&I surveyor’s attendance takes place with a significant delay which of course could entail a problem with timely attendance. Moreover, in Ukraine, there is a port “Olvia” (until 2017 – port Oktyabrsk) which has a status of a military port with special pass regime. Therefore to arrange the pass for P&I surveyor at the port takes 1-2 days with prior notification to the port authorities of the purpose of the surveyor’s attendance. Sometimes the surveyor is unable to attend the vessel for inspection due to late notice.
